Ecobride's New AI-Powered On-Set Accounting
Submit your tax credit in months, not years
Why This Matters Now
HMRC's new rules have raised the bar.
Even small paperwork errors can now jeopardise an entire claim — not just a line item.
That's why our on-set accounting isn't a luxury — it's the most reliable way to protect your position under HMRC's new standards.
The Rules Changed. So Did We.
The traditional model waited for wrap.
We start from day one.
The Challenge
When paperwork sits across inboxes and apps, even good teams lose weeks chasing documents.
The Cost
Our experience shows interim claims can take over a year — time that ties up your rebate and your cashflow.
Our Solution
Real-time accounting during production. Your claim builds itself as you shoot. Faster rebate. Lower cost. Total confidence.
Not just subsidy — certainty.
Complete End-to-End Solution
From BFI application through HMRC submission, one integrated platform replaces multiple disconnected tools and manual processes
Compliance Documentation Management
Every invoice, receipt, contract, and email organised, tagged and searchable — ready for BFI, HMRC or VAT enquiries at any time.
Benefits
- Find any document in seconds
- Proof of FPC involvement captured automatically
- Complete audit trail with timestamps
- No more inbox searching across departments
How It Works
- 1All relevant emails CC'd to your project address
- 2System tags documents by supplier and type
- 3Permanent searchable archive
- 4Instant retrieval for BFI, HMRC, or VAT queries
AI-Powered Budget Development & Management
From sample schedule to daily budget — built fast, refined with your production team, and tracked in real time.
Benefits
- Budget framework created in hours, not weeks
- Daily breakdown for precise tracking
- Real-time actual vs planned cost comparison
- Early alerts for overspending or variance
How It Works
- 1We begin with the script and details already provided for assessment
- 2Your specialist refines the initial framework with your UK Line Producer
- 3The budget becomes your live tracking baseline once filming begins
- 4Real-time updates appear in your dashboard and weekly reports
Invoice Verification & Validation
Every supplier checked for legitimacy, VAT status and correct authorisation — before you approve payment.
Benefits
- Prevent fraudulent or illegitimate invoices
- VAT registration verified
- Supplier SIC codes checked for service authorisation
- Permanent audit trail for each verification
How It Works
- 1Invoices sent to Ecobride email or WhatsApp
- 2AI extracts details & amounts
- 3Specialists verify supplier via Companies House
- 4Failed checks sent back for clarification
- 5Only verified invoices sent to you for approval
- 6Verification record stored permanently
Receipt Management Service
Crew submit via WhatsApp — we extract, verify and route for approval. No apps, no admin.
Benefits
- Zero training for crew
- Real-time submission
- Duplicate detection saves £15k+ per film
- Audit-ready digital approvals
How It Works
- 1Crew send receipts to dedicated WhatsApp number
- 2System recognises sender + extracts data
- 3Specialists verify receipt details
- 4Routed to correct approver automatically
- 5Approval logged with timestamps
- 6Updates appear in budget tracking in real time
Approvals Workflow Management
Custom approval chains that match your governance — by role, value, department or urgency.
Benefits
- Right people approve the right transactions
- Thresholds reduce noise
- Urgent approvals escalated instantly
- Full approval trail retained
How It Works
- 1Specialist configures approval levels and rules
- 2Approvers notified via dashboard or WhatsApp
- 3Query/response built in for missing details
- 4Senior overrides available at any time
- 5All approvals timestamped and archived
Daily Cost Tracking & Reporting
Your dedicated specialist monitors every day — with live forecasting and real human support.
Benefits
- Early warning on overspend
- Accurate cash flow planning
- Variance explanations
- Reports delivered in your preferred format
How It Works
- 1On-set accountant enters estimated costs daily
- 2Accruals replaced with actuals when invoices arrive
- 3Rolling cost-to-completion forecast updated daily
- 4Weekly or daily reports delivered directly
- 5Speak with your specialist anytime (call, email, or in person)
Crew Onboarding Service
Digital onboarding, right-to-work checks, and document handling — completed before crew arrive on set.
Benefits
- No paper or manual data entry
- Verified right-to-work and compliance documentation
- Full audit trail for HMRC and insurance
- Faster payroll readiness
How It Works
- 1Personalised onboarding emails sent to crew
- 2Digital starter forms collected (tax, NI, bank details)
- 3Production uploads contracts to our portal
- 4Our specialists check documents and store them securely
- 5Right-to-work verified and recorded
- 6Cleared crew list provided to production and payroll
Financial Reporting Service
Custom report packs for producers, financiers, bond companies — delivered on your schedule.
Benefits
- Live data from your dashboard
- Report formats tailored to each stakeholder
- Cash flow forecasting + cost-to-completion
- Clear variance reporting with expert commentary
How It Works
- 1Specialist gathers reporting requirements
- 2Cost categories configured per production
- 3Reports delivered daily, weekly or on demand
- 4Supplier aging, variance and cashflow reports included
Final Documentation Service
HMRC-ready documentation delivered in 30 days — not 12 months — accelerating rebate recovery.
Benefits
- Faster rebate = lower financing costs
- All evidence organised and indexed
- Prepared by trained compliance specialists
- Full audit support included
How It Works
- 1Weeks 1–2: Document collation (invoices, receipts, contracts, certificates)
- 2Week 2–3: Cost categorisation and VAT bifurcation
- 3Week 3: Senior quality review
- 4Week 4: HMRC formatting + submission
- 5Support for any HMRC queries that follow
How Ecobride Saves You Money
Real financial benefits from speed, accuracy, and reduced overhead
Per £1m tax credit. Submit in 30 days vs 12 months saves a full year's financing cost (at 15% rate)
Average per film. AI detects ~2% of submissions that are duplicates, preventing double payments
Fewer on-set accountants needed. Those retained work less time, focusing on checks vs manual entry
Start Capturing Value from Day One
Every day without proper systems costs you money
Whether you're in pre-production or already shooting, we can implement the platform that protects your bottom line
Join hundreds of productions that trust Ecobride with their financial success